Wyndham Club BOD Meeting

Monday, February 9, 2009

Wyndham Clubhouse

Meeting commenced: 7:21pm

Attendees: Sharon (President), Derek (Treasurer), Jason (Member at Large), Wally (Secretary)

Hillcrest: Gayle Simon, Joel Garson, Mike Yanoff

1. Roll Call

2. Approval of meeting minutes from December 18, 2008 [Motion: Jason; Second: Wally]

3. President’s Report

§ San Tropai mediation – agreed to 3^rd party to manage easement (list of common names submitted)

4. Treasurer’s Report & Approval of December 2008 Financials

§ Operating Account = $28,733.42

§ Reserve (American Chartered Bank) = $83,137.98

§ Reserve (Barrington Bank) = $10,170.04

§ Loan Escrow Account = $171,219.49

§ Total Cash Assets = $293,260.93

§ Approval of financials [Motion: Sharon; Second: Derek]

5. Management Report

§ Approval of meeting minutes from December 18, 2008 – complete

§ Approval of financials – complete

§ Ratify agreement entered into with San Tropai via mediation [Motion: Jason; Second: Derek]

§ Ratify email vote to transfer $45,249.89 from American Chartered Reserve Account to operating account to pay remainder of 2008 invoices [Motion: Derek; Second: Sharon]

§ Siding project is complete – complete remaining punchlist items

§ Painting to be completed by February 13, 2009

6. Open Floor

§ Concern over dog waste now – recommend cleaning crew create special sweep of property for cleanup – Gayle to notify

i. Recommend reviewing fine/reward system for violations – BOD to consider $100 fine ($50 provided to individual who provided information & proof of violation)

7. New Business

§ Clubhouse renovation

i. Dehumidifier prices – awaiting additional bid? Current est. $18,500

ii. Windows replacing sliding doors (awaiting additional bid)

iii. Recommend starting in March

8. Old Business

§ Clubhouse painting completed

----Meeting Adjourned – return to Annual meeting to announce election results 7:57pm—

Executive Session:

Legal updates

Homeowner Disputes

Contract status – Hillcrest contract date?

Adjourn