Wyndham Club Board Meeting Minutes
November 19, 2009
Call to order: 6:36 PM
Meeting adjourned: 7:11 PM
Attendees:
Board of Directors Present: Jason, Wally, Sharon, Derek
Hillcrest Property Management Associates: Jennie, Michael
1. Roll call
· Jason – Member at Large -- Present
· Wally – Secretary -- Present
· Sharon – President – Present
· Derek – Treasurer – Present
· David – Member at Large – not present
2. Approval of October 8, 2009 minutes
· Motion to approve: Jason
· Seconded by: Sharon
3. President’s Report
· Parking Lot Project is finished. Final invoicing expected week of November 30th.
4. Treasurer’s Report
· Approved financial statements (thru October 2009)
o Motion to
approve: Jason
o Seconded by Derek
· Adopted 2010 budget
o Motion to
approve: Sharon
o Seconded by Derek
5. Management Report
· Board ratified approval for Chicagoland Paving to provide various items of corrective work and to mill additional 1/2” on roadways. Total adjusted contract amount of parking resurfacing project is $177,093.00
o Motion to
approve: Derek
o Seconded by Wally
· Board ratified approval to hire Nico’s Carpet Cleaning for $2,300.00. The price includes pre-treating and deodorizing carpets in all condo buildings. Work to begin Wednesday, November 18, 2009.
o Motion to
approve: Jason
o Seconded
by Derek
· Board ratified approval to hire Midwest Insulation for $625.00 to blow insulation into the attic above the indoor pool area. The work was done on November 16, 2009
o Motion to
approve: Jason
o Seconded by: Wally
· Board ratified approval to hire Santucci Plumbing to install new sewer line (with proper pitch) and new sewer cover in the amount of $7,370.00. Joel Garson approved an additional charge of $575.00 due to the excessive amount of large cement pieces that had to be removed to properly pitch the pipe.
o Motion to
approve: Derek
o Seconded
by: Sharon
6. Open Floor
· Homeowner asked that website be kept updated with current information.
· Homeowner asked when burnt out bulbs will be replaced in the tennis/basketball courts.
o Hillcrest to obtain 2 quotes for the repairs. One will be from a vendor to replace the lights for us and the second will be for rental equipment for Hillcrest to replace the lights.
7. New Business
8. Old Business
9. Executive Session
10. Adjourn